Request for Visa letter to attend EuroGNC26

If you require a Visa Letter of Invitation from the conference organizers, please send an email to eurognc26@uc3m.es indicating in the subject: “EuroGNC26: request for invitation letter“, and provide the following info:

  1. Full name
  2. Nationality
  3. Passport number
  4. Paper title and paper number reference
  5. Confirmation of registration

Please, note:

  • It is the conference policy to issue a Visa Letter of Invitation only to speakers, authors, committee members and attendees that have registered as full or student (not the poster session).
  • We can provide a Visa Letter of Invitation only for the conference and the conference dates. No other kind of documentation can be provided.
  • We will provide an electronic (PDF) Visa Letter of Invitation. Request for a hard copy visa letter will be considered on a case-by-case basis and subject to payment of the cost of courier delivery.
  • It is strongly recommended to personally check entry and visa requirements before making travel arrangements, as there might be country-specific conditions. For most accurate information please contact the embassy/consulate of Spain in your home country.
  • Conference organizers will not issue any Letter of Sponsorship or Letter of Guarantee if you are required to do so by the immigration department. It is the participants’ sole responsibility to obtain such documents.
  • The conference will not refund anyone for cancellations due to Visa rejections or participant’s inability to enter the country.
  • Conference organizers can not change the decision of any country’s embassy/consulate or any other government departments, nor will the conference appeal to the embassy/consulate on behalf of the applicant.
  • All questions/concerns regarding the status of your visa should be directed to the embassy/consulate of Spain in your home country.
  • In no event will the conference be liable for any loss or damage including without limitations, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the information provided on this page.

Entering Spain / the EU

Note: The following information is purely indicative and regulations may change between the time of the writing and the time of the conference. Please refer to the official governmental/institutional websites to clarify your individual situation. 

Spain is member of the European Union (EU) and part of the so-called Schenghen area. In most cases, citizens of countries of the Schenghen area (most EU countries + Iceland, Liechtenstein, Norway, and Switzerland) will not have to apply for a visa. Note however, that even in this case, you should still carry a valid ID document with you and that for security reasons, presenting a valid ID might be mandatory to board certain transportation means (e.g., airplane).

Details on the EU visa rules and the working of the Schenghen area can be found on the following page: https://europa.eu/youreurope/citizens/travel/entry-exit/non-eu-nationals/index_en.htm

The European Union is also launching (expected start in the second half of 2025) a new entry/exit system (EES) as well as a new travel authorisation system (ETIAS) for citizens of about 60 countries with visa-exemption agreements. Information can be found on the website: https://travel-europe.europa.eu/etias/what-etias_en

Make sure to visit these pages regularly as these systems are being changed/introduced in 2025. Details on their implementation could change especially upon launch and shortly after.

Conditions for entry into Spain are published on the website of the different consulates of Spain abroad on a page called “Conditions for entry into Spain”. See for instance the pages “Conditions for Entry” and “Schenghen Visas” of the Consulate in Washington, DC, USA. If available, make sure to consult the Spanish consulate within your own home country as they usually know best the conditions applicable to you.